How to Capture Screenshot in MS Word?

Capturing screenshots on your computer and inserting them into Microsoft Word can be done in several ways. I’ll explain various methods for capturing screenshots and adding them to your Word document:

Method 1: Using Windows Snipping Tool (Windows Only)

Windows Snipping Tool is a built-in utility in Windows that allows you to capture screenshots of specific areas of your screen.

1. Open the Snipping Tool: You can open it by searching for “Snipping Tool” in the Windows Start menu.
2. Click “New”: In the Snipping Tool, click “New” to start a new snip.
3. Select the Area: Click and drag to select the area of the screen you want to capture.
4. Annotate (Optional): You can annotate the screenshot with the pen tool or highlighter in the Snipping Tool.
5. Save or Copy: You can either save the screenshot as a file or copy it to your clipboard.
6. Paste in Word: In your Word document, right-click where you want to insert the screenshot and select “Paste.”

Method 2: Using Windows Snip & Sketch (Windows Only)

Windows Snip & Sketch is another built-in tool for taking screenshots and annotating them.

1. Press “Windows + Shift + S”: This keyboard shortcut opens Snip & Sketch.
2. Select the Area: Click and drag to select the area of the screen you want to capture.
3. Annotate (Optional): You can annotate the screenshot using the built-in tools.
4. Copy: Click the copy icon to copy the screenshot to your clipboard.
5. Paste in Word: In your Word document, right-click where you want to insert the screenshot and select “Paste.”

Method 3: Using the Snipping Tool on Mac (Mac Only)

Mac users can use the built-in “Grab” application for taking screenshots.

1. Open “Grab”: You can find it in the “Utilities” folder within the “Applications” folder.
2. Choose Capture Type: Select the type of screenshot you want (e.g., selection, window, or screen).
3. Capture the Screenshot: Follow the on-screen instructions to capture the screenshot.
4. Save or Copy: You can save the screenshot as a file or copy it to your clipboard.
5. Paste in Word: In your Word document, right-click where you want to insert the screenshot and select “Paste.”

Method 4: Using Snipping Tool in Windows 11 (Windows Only)

Windows 11 introduced a new Snipping Tool, which is similar to Snip & Sketch.

1. Press “Windows + Shift + S”: This keyboard shortcut opens the new Snipping Tool.
2. Select the Area: Click and drag to select the area of the screen you want to capture.
3. Annotate (Optional): You can annotate the screenshot using the built-in tools.
4. Copy: Click the copy icon to copy the screenshot to your clipboard.
5. Paste in Word: In your Word document, right-click where you want to insert the screenshot and select “Paste.”

Method 5: Using a Third-Party Screenshot Tool

There are many third-party screenshot tools available that offer additional features and customization options. Examples include Snagit, Screenshot, and Light Shot. After capturing a screenshot with one of these tools, you can copy and paste it into your Word document.

These methods should cover most scenarios for capturing screenshots on your computer and inserting them into Microsoft Word. Choose the method that works best for your needs and preferences.