Bill By Bill Entry in TallyPrime

“Bill-by-Bill” is a feature in TallyPrime that is primarily used in the context of managing accounts receivable and accounts payable. It allows you to keep track of individual bills or invoices related to specific transactions.

Here’s how to use the “Bill-by-Bill” feature in TallyPrime:

1. Enabling Bill-by-Bill Feature:

• Before you can use the Bill-by-Bill feature, Enable bill by bill, You can do this by going to “F11: Features” > “Accounting Features” and then enabling “Maintain Bill-wise Details.”

2. Creating a Voucher Entry with Bill-by-Bill Details:

• Open TallyPrime and navigate to “Accounting Vouchers.”
• Select the appropriate voucher type (e.g., Sales Invoice, Purchase Invoice, Payment Voucher, Receipt Voucher, etc.) based on the transaction you want to record.

3. Entering Voucher Details:

• In the voucher entry screen, enter the transaction details as you normally would. This includes the date, party’s name, ledger accounts, and amounts.

4. Using the Bill-wise Details:

• After entering the basic voucher details, look for the “Bill-wise Details” section. This is where you will enter the specific bills or invoices associated with the transaction.

5. Entering Bill-wise Details:

• In the “Bill-wise Details” section, you can enter the details of individual bills or invoices. This typically includes the bill/invoice number, date, amount, and the ledger account to which it relates.
• You can add multiple bill-wise details for a single voucher if the transaction involves multiple invoices or bills.

6. Allocating Amounts:

• For each bill or invoice, allocate the amount that you are paying or receiving. TallyPrime will automatically calculate the balance amount.

7. Saving the Voucher:

• Once you’ve entered all the necessary bill-wise details, save the voucher by pressing Ctrl + A or clicking the “Accept” button.

8. Viewing Bill-wise Details Report:

• To view and manage bill-wise details, you can go to “Display More Reports” > “Statement of Accounts” > “Outstanding” and select the relevant ledger or party account. This report will display all the bills, their due dates, and the outstanding amounts.

Using the Bill-by-Bill feature in TallyPrime helps you maintain a clear record of outstanding bills and payments, making it easier to manage your accounts receivable and accounts payable. It provides better visibility into which invoices are pending and allows for more accurate tracking of payment histories.